Back Office Solutions

Focus on Your Customers, Products and Staff – while we take care of your back-office

People don’t start a company because they want to spend time processing payroll, reconciling bank statements, preparing invoices or classifying expenses.

We understand the challenges that entrepreneurs face when it comes to managing back-office operations. From time-consuming administrative tasks to complex financial processes, these responsibilities can often divert valuable resources from core business functions.

That’s why we offer comprehensive back-office outsourcing services designed to optimize efficiency and free-up your time for your customers and product.

We deliver best practice accounting, payroll & people opps.

  • Clear picture of business performance

  • Spot-on accounts and cash

  • More time to focus on your core business operations

  • Flawless people operations

Our Solution

GDI provides a proven framework for investor- and management-ready reporting, day to day accounting and back-office support. We provide ongoing accounting and people operations services delivered by a team of experts in their field.

Our framework delivers a clear picture of your financial situation and projections with confidence and clarity.

  • Best practice and scalable accounting system
  • Reports and metrics that investors want to know about

Accounting Works

Perfect fit for organizations that have started generating revenue, hired staff and may or may not be seeking funding. Combine with People Works for full back-office coverage.

  • Run payroll bimonthly
  • Benefits administration
  • Ongoing client invoicing
  • Ongoing accounts payable processing
  • Ongoing accounts receivable client emailing
  • Ongoing general ledger maintenance and journal entry
  • Ongoing accounting and bookkeeping tasks
  • Bank reconciliation

  • Weekly Cash flash report (cash on hand, cash expected, expected cash out)

  • Monthly P&L reporting
  • Monthly balance sheet
  • Monthly cash flow
  • Monthly accounts receivable reporting
  • Monthly budget and variance report
  • Run the month end close process
  • Prepare books for CPA for tax filing and financial statement preparation

People Works

Perfect fit for organizations that have started generating revenue, hired staff and may or may not be seeking funding. Combine with Accounting Works for full back-office coverage.

  • Set up HRIS system
  • Employee handbook template
  • Benefits overview documents
  • Health, Dental, Vision, etc. insurance & administration
  • Employee onboarding policies and procedures
  • Employees offer letter and agreement templates
  • Electronic eligibility verification
  • Employee benefits enrollments process
  • 401k Plan, administration & configuration
  • Unemployment insurance enrollment
  • Worker compensation and administration
  • Set up payroll tax reporting
  • Set up employee self-service portal
  • Bimonthly payroll processing
  • Tax administration
  • Periodic, quarterly and annual reporting
  • Federal, state and local compliance
  • Employee portal

Jump Start

Great for startups or pre-revenue ventures seeking seed round investments. Advance to Accounting Works and/or People Works as your organizations grows.

Not ready for ongoing back-office services. Jump Start offers a one-time solution, precisely tailored to swiftly initiate the setup and configuration of your systems and processes.

  • Configure chart of accounts

  • Configure users and access
  • Link bank and credit card accounts
  • Import your lists
  • Create your invoices
  • Customize your invoices
  • Enable and receive payments
  • Set up sales tax
  • Configuration of CRM contacts and accounts
  • Set up CRM mail integration
  • CRM users and access defined

  • Set up DocuSign

  • Cash and expense policy
  • Document retention templates
  • Inventory tracking templates

Who We Serve

We serve firms of all sizes. From the entrepreneurs just launching to established organizations with stable and growing revenue. Our scalable solutions deliver financial clarity, operational excellence and people focused outcomes.

Pre-Revenue

Pre-Revenue

Seed Rounds
Bootstrapping

Start up

Revenue < $1.0m

Angel Rounds

Growth

Revenue < $2.5m

Angel and Round A

Scale

Revenue < $10.0m

Rounds A, B, C

Established

Revenue > $10m

Stable Revenue
Growing

Benefits

Outsource your routines, transctional, and complex back-office work to GDI and we’ll deliver the following…

  • Confidence that the back office will run efficiently

  • Increase visibility into your business

  • Time savings for you and your team

  • Access to domain and industry expertise
  • Flexible and scalable model

Our Credentials

  • Entrepreneurs serving entrepreneurs
  • We understand your challenges, needs and desired outcomes

  • Start-up and scale-up mindset

  • Been there done that, real world experience
  • Revenue & expenses, cashflow & forecasting experience for fundraising
  • Operational expertise in finance, accounting, HR & payroll
  • 100 years of combined start up, scale up & Fortune 500 experience

Technology

GDI’s top-notch services are empowered by our trusted and industry-leading technology partners, ensuring unmatched solutions and a cutting-edge platform for all your needs.

Click on the icons bellow to take advantage of GDI’s partner pricing for each.

Utilize our Jump Start solution for assistance getting started and optimizing these platforms.

FAQs

Outsourcing accounting services can bring several benefits to businesses, regardless of their size or industry. By entrusting financial tasks to external professionals, businesses can leverage expertise, streamline processes, and focus on core operations. Here are some key benefits of outsourcing accounting services:

  • Focus on your Core Competencies
  • Cost Savings over a full time staff
  • Access to experts and domine expertise
  • Enhanced Efficiency and Accuracy
  • Scalability and Flexibility

The short answer is, NO. When businesses consider outsourcing services, a common concern is whether they will lose control over the outsourced tasks. While outsourcing does involve delegating certain responsibilities to an external provider, it is essential to understand how control is maintained throughout the process. Here’s a closer look at the control aspects of outsourcing:

  • Shared Responsibility: Outsourcing is a collaborative effort between the business and the service provider. While the provider takes on specific tasks, the business retains overall control and decision-making authority. The outsourced services are performed based on mutually agreed-upon terms and objectives, ensuring alignment with the business’s goals and priorities.
  • Clear Communication Channels: Effective communication is vital for maintaining control and transparency in an outsourcing arrangement. Establishing clear and open channels of communication is essential. Regular updates, progress reports, and discussions ensure that the business remains informed about the status of the outsourced tasks and any relevant developments. This helps maintain control by providing visibility and the opportunity to provide guidance or make adjustments as necessary.

Potential investors place significant importance on good financials and clean accounts when evaluating investment opportunities. The quality of a company’s financial statements and the cleanliness of its accounts provide valuable insights that help investors assess risks, make informed decisions, and protect their investments. Here are key reasons why potential investors prioritize good financials and clean accounts:

  • Assessing Financial Health: Good financials and clean accounts enable potential investors to evaluate a company’s financial health accurately. Reliable financial statements provide a clear picture of the company’s revenues, expenses, assets, liabilities, and cash flow.
  • Mitigating Risk: Investors want to minimize risk and maximize the probability of a successful investment. Clean accounts and accurate financial reporting help identify potential risks and red flags. They allow investors to assess the company’s financial integrity, detect any irregularities or inconsistencies, and evaluate the effectiveness of internal controls.
  • Making Informed Decisions: Potential investors rely on good financials and clean accounts to make informed investment decisions. Detailed financial statements provide essential information about a company’s historical performance, trends, and growth prospects. Investors can analyze financial ratios, profitability measures, and key performance indicators to evaluate the company’s financial strength and compare it to industry benchmarks. This information helps investors determine whether the investment aligns with their risk tolerance, return expectations, and investment strategy.

Yes, absolutely! At GDI, we understand that every business has unique needs. We offer a flexible approach that allows you to select the specific services that align with your requirements. Whether you need payroll management, benefits administration, invoicing, accounts payable and receivable, financial reporting, or any combination thereof, we can tailor our services to suit your business’s needs.

We strive to make the onboarding process as seamless as possible. Our dedicated team will work closely with you to understand your business and requirements. While we handle the majority of the setup process, we may require some essential information and documentation from your end, such as employee details for payroll processing, vendor information for accounts payable, and access to financial systems. We aim to minimize the effort required on your part, allowing you to focus on your core business operations.

The time it takes to get started depends on the complexity of your requirements and the services you choose. However, we prioritize efficiency and strive to initiate our services promptly. Typically, after initial discussions and gathering the necessary information, we can begin setting up and implementing the agreed-upon services within a matter of weeks. Our goal is to ensure a smooth transition and provide you with the support you need in a timely manner.

At GDI, the security and confidentiality of your information are of utmost importance to us. We employ robust security measures to safeguard your data. Our infrastructure is equipped with industry-standard security protocols, including firewalls, encryption, and access controls. We adhere to strict data protection policies and ensure compliance with relevant data privacy regulations. Additionally, our staff undergoes regular training on data security practices to maintain the highest level of confidentiality.

We understand that businesses have different needs and may require varying levels of commitment. We offer flexible contract options to accommodate your specific requirements. Whether you need short-term assistance or a long-term partnership, we can customize a contract that suits your needs. Typically we contract for an initial 12 month period with yearly renewals.

Testimonials

Let us free you up to do what you do best,
and let us take care of your back-office work.